DUTIES: • Answer and direct all incoming calls. • Schedule appointments for professionals in the office as directed • Warmly greet all clients, vendors, and prospects that visit the office. Announce their arrival immediately to the person who will be meeting them. • Prepare and maintain coffee, decaffeinated coffee, hot water carafes, cold water, and tea in the reception area for the visitors. Offer and serve refreshments to visitors. • Keep the reception lobby clean and organized at all times. • Generate and mail out appointment confirmation letters. • Prepare Initial Consultation Packets for the next day’s appointments • Participate in weekly staff meetings. • Print and send correspondence and letters as requested by team members in the law firm using word processor. • Place phone calls to clients, agencies, and institutions to research information on behalf of team members.
GED or Diploma with experience in administration. Expertise with Word is a necessity. Knowledge of Excel and Outlook are a definite plus. Must have the ability to work some weekday evenings and weekends when the firm has seminars.